1. SCARAB Convention Management (“Convention Management) reserves the right to remove anyone that is violating the rules or otherwise preventing others from their enjoying the convention from the convention premises, without a refund. The decision of the Convention Director is final.
2. From time to time persons, including staff persons from South Carolina Area Roleplayers And Boardgamers, LLC, may take photographs and use them for promotional purposes. These images include, but are not limited to, photographs taken by attendees and posted on various social media websites. By purchasing a badge and attending the Convention, you hereby agree and consent to the use of your image by South Carolina Association Roleplayers and Boardgamers, LLC for promotional materials and other such purposes it deems appropriate in its sole discretion.
3. While SCARAB encourages families to bring their children, Con Management cannot be responsible for the care of member children while they game separately. Con Management requires parents to actively monitor the events in which their children are participating. SCARAB posts a rating system which parents can use to judge whether a given event is child-appropriate. Con Management also has a Kids Track which has child-friendly gaming. However, the Kids Track is not a substitute for the parent or a babysitter. Kids Track GMs are only responsible for entertaining, not caring for, children for the duration of the event. Therefore, parents will need to make separate arrangements to be sure a caretaker is available should the session end early. Children who are disruptive during events will be returned to their parents regardless whether the parent is actively involved in another game session. SCARAB, its agents, management, employees or volunteers (including Kids Track GMs) are only responsible for entertaining, not caring for, children during the duration of the event
4. Please try to keep behavior and actions family friendly during normal Con hours of 9AM to 10PM and be respectful about others around you, particularly in your choices in language, dress, and personal hygiene. Costumes of adult nature or repeated uses of vulgar language are not welcome in the convention common areas during normal Con hours. This includes no nudity or see-through or extremely revealing clothing, and no profanity or offensive language displayed. Anyone deemed not adhering to this rule will be subject to rule 1.
5. Convention Badges are required for participation in Con events and activities. Convention gamemasters are responsible for ensuring all participants have a valid Convention Badge. Persons found without a Convention badge will be given an opportunity to either secure or acquire their badge. Repeat offenders will be escorted from the premises and may suffer prosecution for trespassing at the discretion of the Convention Director. Lost badges will be replaced at the cost of $10. The dealers’ room and hallways are open to the public.
6. Please do not damage either the hotel or the Scottish Rite Center. If you break it, Convention Management will make sure you buy it. Please remember to clean up after yourself, before you walk away from a table make sure it is clean of trash and ready for the next group to sit down and play. If you wish to keep the rates reasonable from one year to the next then please keep the convention area and the hotel clean and trash free. Anyone caught littering will be subject to rule 1.
7. Prop-weapons are welcome subject to approval by Convention Management and designated by colored markings showing it is a prop. All prop-weapons must remain holstered or otherwise safely kept. Airsoft weapons used as props are acceptable as long as the battery pack is removed, has no ammo, and is unable to shoot. The unsafe uses of prop weapons are strictly prohibited. Swords are allowed if they are sheathed and peace-bonded. Otherwise, all other “real” weapons are prohibited. If it is able to fire a projectile, it is considered real. We don’t care if you’ve got a concealed weapon permit or not: don’t bring them in. The failure to comply will result in the confiscation of the weapon without return. Persons possessing real weapons on Convention premises will be turned over to the proper authorities for prosecution.
8. SCARAB, Con Management, its staff, agents, employees or volunteers are not responsible for anything lost, missing, destroyed, or stolen during the convention. We will have a lost and found at the registration desk and the hotel also has a lost and found.
9. All food consumed in Convention areas must be purchased through Convention Canteen. Alcohol is strictly prohibited. This means no pizza deliveries, no McDonald runs and absolutely no coolers in designated convention areas. You are welcome to go out to eat, but do not bring food back with you into the Convention areas.
10. Smoking is not allowed inside, but there are designated smoking areas outside the Scottish Rite Center and at the hotel. Illegal drugs are strictly prohibited.
11. SCARAB does not allow and cannot permit unauthorized vendors to sell anything at the convention.
12. Do not run or engage in horseplay in the convention site; accidents happen this way. SCARAB, Con Management, its staff, agents, employees or volunteers are not responsible for your physical safety, particularly if you’re acting in an unsafe manner.
13. No overnight sleeping is allowed in the game rooms, event rooms, lobby, or restrooms. SCARAB has made a fantastic deal with the Days Inn, and they will rent you a place to sleep for a very affordable price.
These rules are in place for your protection as well as ours
and we thank you in advance for adhering to them.
Sincerely,
SCARAB Director
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